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Administrative Coordinator

Introduction

Do you want your work to matter? Do you want to use your skills to make a difference, not just a living? Do you want to improve millions of lives, including your own? 

Living Goods works to reinvent how we improve the lives of the under-served. We think big, but operate small and nimble. We train community health workers to bring life-saving products and healthcare to people’s doorsteps. Products like medicines, fortified foods, and modern contraceptives. 

We also transform community health through mobile phones. We teach community health workers how to assess maternal and child health and treat common illnesses like pneumonia, malaria, malnutrition, and diarrhea. We also develop smart phone apps to guide community health worker visits and create predictive algorithms to make the best use of their time.  And we test new tools like paperless referrals to clinics and biosensors to monitor infant and child growth.

At Living Goods, you will have the chance to apply your ideas and creativity at work every day.  If you work well in a dynamic collaborative culture, set high standards, and meet challenges with determination and a sense of humor, you’ll thrive here at Living Goods.

The Administrative Coordinator will support the US team from the San Francisco office. 

Responsibilities

Coordination & Operations

  • Act as the point of contact for both internal and external parties.  Welcome guests and help create a positive, friendly office environment. Manage inquiries through main phone line and general email account.
  • Coordinate all IT systems and trouble shooting.
  • Coordinate internal meetings and support external meeting logistics in the SF office.
  • Manage third party services and vendors. Research and secure new vendors as required.
  • Maintain a clean and safe working environment
  • Support additional administrative needs of office.

Finance

  • Support Finance with procurement and credit card processing.
  • Record and deposit checks received in the mail to the bank.
  • Support Finance projects as needed.

Human Resources

  • Support the onboarding and offboarding of staff.
  • Provide administrative support throughout the recruitment process.
  • Help organize staff outings and team bonding activities.
  • Track and plan acknowledgement of birthdays, work anniversaries, and other key staff milestones.
  • Support HR projects as needed.

Executive Support

  • Provide administrative support the Chief Development Officer (CDO)/US lead, including scheduling and travel logistics.
  • Support all US-based work and travel for CEO.
  • Undertake key projects at the request of the senior staff.

Education, Experience, Technical skills and Attributes

  • 2+ years of experience working in a non-profit organization or similar environment handling multiple projects and clients across multiple time zones. Undergraduate degree.
  • Highly proficient in MS Office Suite, cloud document management systems, and telecommunications.
  • Solid time-management skills with the ability to prioritize tasks.
  • Outstanding written, verbal, and interpersonal skills.
  • Consistent work habits, accuracy and attention to details.
  • Demonstrated ability and experience managing diverse projects, applying relevant tools and best practices.
  • Cultural competence and collaboration skills.

 Compensation

This is a non-exempt, hourly position, based in San Francisco, CA. The schedule is part-time, between 20-32 hours per week. The compensation rate is $21-23/hr depending on experience and eligible for benefits on a prorated basis. 

Living Goods is an equal opportunity employer and will consider every qualified applicant for employment. Living Goods does not discriminate based on race, ethnicity, national origin, ancestry, religion, gender, sexual orientation or disability.

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