Office & Administrative Assistant
Ouagadougou, Burkina Faso
Contracted
Experienced
Role: Office & Administrative Assistant.
Reporting to: Senior Finance & Administration Manager.
Location: Ouagadougou, Burkina Faso.
About Living Goods
Our Strategy for delivering high-quality, cost-effective community health through and with digitally empowered, equipped, supplied, supervised, and compensated CHWs requires that we continuously re-invent how we work. Innovating incessantly and with swift responsiveness to global trends is a critical success factor for building a thriving and sustainable LG of today and tomorrow.
Over the last four years, Living Goods has become a more complex organization with multiple implementation modes, exciting opportunities in new countries, and new partnerships in existing countries. Furthermore, while we have delivered some strong work over the last couple of years in technology, we now need to go the extra mile beyond technology and ensure a much greater emphasis on government partnerships in the broader digital health space. We can only do this by building a great place to work where our teams thrive, grow, and deliver extraordinary results.
Purpose of the role:
To provide administrative support to the Country Director, the Senior Leadership Team, and all other departments in General. To coordinate travel bookings and reservations for accommodation as well as conference venue bookings and act as the Point of Contact to walk-in guests and external callers. To support all procurement and logistics processes when required to ensure the smooth running of BF operations.
Duties and Responsibilities:
Education:
Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.
Reporting to: Senior Finance & Administration Manager.
Location: Ouagadougou, Burkina Faso.
About Living Goods
Our Strategy for delivering high-quality, cost-effective community health through and with digitally empowered, equipped, supplied, supervised, and compensated CHWs requires that we continuously re-invent how we work. Innovating incessantly and with swift responsiveness to global trends is a critical success factor for building a thriving and sustainable LG of today and tomorrow.
Over the last four years, Living Goods has become a more complex organization with multiple implementation modes, exciting opportunities in new countries, and new partnerships in existing countries. Furthermore, while we have delivered some strong work over the last couple of years in technology, we now need to go the extra mile beyond technology and ensure a much greater emphasis on government partnerships in the broader digital health space. We can only do this by building a great place to work where our teams thrive, grow, and deliver extraordinary results.
Purpose of the role:
To provide administrative support to the Country Director, the Senior Leadership Team, and all other departments in General. To coordinate travel bookings and reservations for accommodation as well as conference venue bookings and act as the Point of Contact to walk-in guests and external callers. To support all procurement and logistics processes when required to ensure the smooth running of BF operations.
Duties and Responsibilities:
- Visitor and Meeting Coordination: Welcome visitors, ensure meeting spaces are available, and assist candidates during interviews.
- Communication Management: Receive and redirect calls, act as the point of contact for internal and external parties, and maintain a positive office environment.
- Travel and Accommodation Arrangements: Book flights (local and international), negotiate rates with travel agencies, reserve accommodation and conference venues, and organize ground transport.
- Diary Management: Manage the Country Director’s schedule, coordinate meetings, and oversee the booking of meeting rooms.
- Administrative Support: Provide support to the leadership team (SLT), process administrative items, scan and photocopy documents, organize weekly schedules, and collate priorities.
- Office Operations: Ensure smooth functioning of the country office by troubleshooting issues and suggesting efficient solutions, and developing and maintaining physical and digital filing systems to ensure seamless operations.
- Logistics & Procurement Support: Assist with procurement and logistics tasks across the support office (80%) and field branches (20%).
Education:
- Diploma or degree in secretarial studies, Business Administration, bilingual assistant, or a related field.
Experience:
- Minimum of (2) years relevant experience.
- Learns from experience and applies what is learned to new situations.
- Plans, prioritizes, and breaks down tasks accordingly.
- Ability to communicate and share information verbally and in writing.
Our current job openings are displayed on our website, where you can search for open positions and apply directly. Living Goods does not offer any positions without an interview and never asks candidates for money. If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.
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